Personal Assistant and Team Coordinator
Novo Nordisk Foundation, Denmark
Job Description
Personal Assistant and Team Coordinator
Are you driven by creating structure and being the go-to administrative expert on tasks and processes? Do you thrive in a role where you ensure effective collaboration across teams?
If so, we are looking for a Personal Assistant and Team Coordinator to support our Education amp; Outreach and Biotech teams. In this split role, you will be a Personal Assistant for our Senior Vice President, Education amp; Outreach and a Team Coordinator for both our Education amp; Outreach and Biotech teams.
Our Education amp; Outreach and Biotech areas are both programme areas, supporting research and strategic activities which support our vision to improve people’s health and the sustainability of society and the planet. These two areas are starting to have activities in common, and therefore our new PA and Team Coordinator will play a key role in driving administrative processes across both areas.
The job
In this role, you will have a broad range of responsibilities and no two days will look alike. You will be anchored in our Education amp; Outreach area, supporting the SVP and team of eight colleague.
Your tasks as Personal Assistant will, amongst others, include:
- Managing and maintaining the SVP’s calendar and preparing materials to ensure that she is well-prepared for all meetings and events
- Organizing meetings and booking travels for the SVP
- Managing and approving expenses, and handling the area’s budget
- Supporting our SVP in our annual people processes, such as performance management reviews and engagement survey, as well as planning team development workshops
As Team Coordinator for both the Education amp; Outreach and Biotech areas, your responsibilities will include:
- Being responsible for general administrative support in the areas, e.g., proofreading materials, facilitating team meetings
- Preparation and logistics for travel, events and meetings
- Plan team off-sites and workshops
- Supporting recruitment and onboarding of new colleagues
You will work closely together with the PA for the SVP for Biotech, creating synergies between the departments and being the go-to person for administrative tasks for projects involving both areas. In addition, you will join a strong network of Personal Assistants in the Novo Nordisk Foundation where you will have the opportunity to share knowledge and gain valuable insights.
You will refer to the SVP for Education amp; Outreach.
About you
Our ideal candidate has a sense of flexibility and proactivity to support in a busy and creative working environment, as well as a strong sense of professionalism. You have at least three years of work experience as a Personal Assistant, Coordinator or Administrator and ideally have worked in a setting supporting multiple teams or people.
We expect that you have:
- A sense of urgency and attention to detail, with demonstrated ability to handle highly sensitive and confidential information with discretion
- Excellent interpersonal and communication skills
- Ability to follow up on tasks in a persistent and pragmatic way
- Proficiency in MS Office; Word, Power Point and Outlook
- Proficiency in English and Danish, both spoken and written
As a person, you are:
- Full of energy and have a positive can-do attitude
- Proactive and detail oriented in planning and executing
- A team player and a good colleague
Working at the Novo Nordisk Foundation
We offer a committed and professional workplace in which we emphasize ensuring that our colleagues thrive, are challenged and have opportunities to develop their potential. A career at the Novo Nordisk Foundation gives you the opportunity to work:
- on important projects that benefit society;
- with key actors within research and development in Denmark;
- and as part of a dedicated team that is passionate about creating value for society.
Application and Information
For more information, please contact PA and Team Coordinator Louise Hindenburg via e-mail: .
We will hold interviews on a rolling basis, and therefore encourage you to send your application as soon as possible and no later than 28 January 2024.
To apply, please send your CV, cover letter, and relevant diplomas by clicking on the Apply now button.
About the Novo Nordisk Foundation
The Novo Nordisk Foundation dates back to 1922, and is an independent Danish foundation with corporate interests. Our vision is to contribute significantly to research and development that improves the lives of people and the sustainability of society.
In the period 2018-2022, the Novo Nordisk Foundation has awarded DKK 30.6 billi