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PA Office Administrator - Denmark Job in Denmark
Norgine , Denmark

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1 Year
0 - 0
Job Type
Job Shift
Job Category
Requires Traveling
Career Level
As mentioned in job details
Total Vacancies
1 Job
Posted on
Mar 19, 2021
Last Date
Jun 19, 2021

Job Description


To provide proactive administrative support to the General Manager and Human Resources Manager and responsibility for the efficient running of the Danish office.


Office Management

  • Act as first contact for suppliers, guests, visitors and colleagues
  • Managing deliveries and incoming/outgoing mail
  • Managing all type of office supplies
  • Answering of office telephone
  • Meeting space organization
  • Local supplier management including negotiation of contract if needed (supported by Purchasing where necessary)
  • Act as first contact for all office space relevant issues including facility requests
  • Office access and security management
  • Document archive management
  • GDPR and ROPA management
  • Event organization and management if needed
  • Support in HR administration where required

Norgine Nordic Super User Roles:

  • Electronic Document Management
  • Contract Management
  • Norgine Nordic SharePoint Site

Assistant to GM and HRM

  • Taking meeting minutes at NLT
  • Secure proper archiving of company documents, contract, agreements, etc
  • Supporting larger meeting organization from planning to follow-up
  • Supporting budgeting amp; forecasting process
  • Administrate E1 ERP system and responsible for POs
  • Support with projects including coordination of project plans, project communication, documentation, budget and forecasting process
  • Responsible for Office room bookings
  • Fleet administration, Social packages and HR suppliers in the Nordics
  • HR Archiving and employee gratitude program
  • Starter/leaver administration
  • Coordinate introduction programs new staff


  • Office management experience of at least 3 years
  • At least 1 Nordic language
  • Resilient personality who can balance multiple priorities, professional demeanour with a structured working approach who enjoys working in an international environment
  • Excellent knowledge in MS Outlook, Excel, Word and Power Point; experience with Sharepoint an asset
  • Proficient business English (C1 minimum)
  • Excellent communication skills verbal and written

Job Specification


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