MAIN PURPOSE:
To provide proactive administrative support to the General Manager and Human Resources Manager and responsibility for the efficient running of the Danish office.
KEY RESPONSIBILITIES amp; ACCOUNTABILITIES:
Office Management
- Act as first contact for suppliers, guests, visitors and colleagues
- Managing deliveries and incoming/outgoing mail
- Managing all type of office supplies
- Answering of office telephone
- Meeting space organization
- Local supplier management including negotiation of contract if needed (supported by Purchasing where necessary)
- Act as first contact for all office space relevant issues including facility requests
- Office access and security management
- Document archive management
- GDPR and ROPA management
- Event organization and management if needed
- Support in HR administration where required
Norgine Nordic Super User Roles:
- Electronic Document Management
- Contract Management
- Norgine Nordic SharePoint Site
Assistant to GM and HRM
- Taking meeting minutes at NLT
- Secure proper archiving of company documents, contract, agreements, etc
- Supporting larger meeting organization from planning to follow-up
- Supporting budgeting amp; forecasting process
- Administrate E1 ERP system and responsible for POs
- Support with projects including coordination of project plans, project communication, documentation, budget and forecasting process
- Responsible for Office room bookings
- Fleet administration, Social packages and HR suppliers in the Nordics
- HR Archiving and employee gratitude program
- Starter/leaver administration
- Coordinate introduction programs new staff
Requirements
- Office management experience of at least 3 years
- At least 1 Nordic language
- Resilient personality who can balance multiple priorities, professional demeanour with a structured working approach who enjoys working in an international environment
- Excellent knowledge in MS Outlook, Excel, Word and Power Point; experience with Sharepoint an asset
- Proficient business English (C1 minimum)
- Excellent communication skills verbal and written