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PA Office Administrator - Denmark Job in Denmark
Norgine , Denmark

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Experience
1 Year
Salary
0 - 0
Job Type
Job Shift
Job Category
Requires Traveling
No
Career Level
Telecommute
No
Qualification
As mentioned in job details
Total Vacancies
1 Job
Posted on
Mar 19, 2021
Last Date
Jun 19, 2021
Location(s)

Job Description

MAIN PURPOSE:

To provide proactive administrative support to the General Manager and Human Resources Manager and responsibility for the efficient running of the Danish office.

KEY RESPONSIBILITIES amp; ACCOUNTABILITIES:

Office Management

  • Act as first contact for suppliers, guests, visitors and colleagues
  • Managing deliveries and incoming/outgoing mail
  • Managing all type of office supplies
  • Answering of office telephone
  • Meeting space organization
  • Local supplier management including negotiation of contract if needed (supported by Purchasing where necessary)
  • Act as first contact for all office space relevant issues including facility requests
  • Office access and security management
  • Document archive management
  • GDPR and ROPA management
  • Event organization and management if needed
  • Support in HR administration where required

Norgine Nordic Super User Roles:

  • Electronic Document Management
  • Contract Management
  • Norgine Nordic SharePoint Site

Assistant to GM and HRM

  • Taking meeting minutes at NLT
  • Secure proper archiving of company documents, contract, agreements, etc
  • Supporting larger meeting organization from planning to follow-up
  • Supporting budgeting amp; forecasting process
  • Administrate E1 ERP system and responsible for POs
  • Support with projects including coordination of project plans, project communication, documentation, budget and forecasting process
  • Responsible for Office room bookings
  • Fleet administration, Social packages and HR suppliers in the Nordics
  • HR Archiving and employee gratitude program
  • Starter/leaver administration
  • Coordinate introduction programs new staff

Requirements

  • Office management experience of at least 3 years
  • At least 1 Nordic language
  • Resilient personality who can balance multiple priorities, professional demeanour with a structured working approach who enjoys working in an international environment
  • Excellent knowledge in MS Outlook, Excel, Word and Power Point; experience with Sharepoint an asset
  • Proficient business English (C1 minimum)
  • Excellent communication skills verbal and written

Job Specification

Norgine

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