Executive Assistant (EA) for our new CEO
Vivino, Denmark
Job Description
As we enter a scale-up function with the recent 150 million USD Series D funding, new and exciting job opportunities arise. This is one of them!
Working from our unique and beautiful Copenhagen HQ, you will become the trusted EA for Olivier Grémillon, who is stepping into the CEO role after Heini.
If you love to create order from a little chaos, to build things from scratch, and to be part of forming your role going forward, then read on.
You make a CEO’s job easier by being one step ahead
We think you already know what the majority of the job entails because being an EA is the core of who you are in your work life. So what can we say to convince you that this is not the usual EA job?
Well, you will primarily act as the right hand to Olivier and possibly one or two other CxO leaders. When you step into the role, you will be new to the company and have a LOT of new colleagues - who are also new, incl. Olivier. That means that a big part of your job, in the beginning, will be all about connecting with our other EA, Jessica, to understand what you can find where. This is for the purpose of being ahead of anything that can free up time for Olivier to make his day more effective. You will have a great possibility to shape the future of your job, but it will, of course, entail tasks such as:
- Manage Olivier’s calendar incl. to ensure all is ready for the meetings and that meeting participants come prepared
- Manage mails to handle and prioritize topics, making it efficient for him to answer mails
- Arrange and prepare for travels in Europe, US/Americas, and APAC
- Prepare presentations for CxO, board, management team, organization, etc., and participate in selected meetings, incl. to take action notes and follow up on outstanding points
- Coordinate and prepare PR/branding related events, conferences, speaking opportunities, etc. that he will be invited to
- Lead own projects and support in other projects, include to follow up on action points; projects will vary but will be related to primarily leadership, organizational efficiency, and you will also have a great impact on what these projects could be
As you are an essential part of Olivier’s work life, you will also have the opportunity to travel on a regular basis, should you want to. These travels will, e.g., include yearly trips to, e.g., our US office and other Vivino offices globally.
Being 2 steps ahead is not your thing - you are always 10 steps ahead
Proactive is your middle name, and when we say 10 steps ahead, you already know we mean 15. With Olivier as your manager, you will get a person with a good sense of humor, sometimes a little impatient, as he says, I’m actually sometimes more organized than my EA.
You will also get a manager that truly appreciates what a good EA brings to the table. For him, a good EA starts with you being conscientious about meeting deadlines and ensuring a high level of quality in all that you do. Further to this, we envision that you pride yourself on being a perfectionist who thrives on working at a high pace; in fact, you easily get bored if the pace slows down for too long.
If you are also a quick learner who likes to apply common sense to tasks, and you think first impressions are important, and (very importantly) you like to make new friends, then Vivino is definitely a place for you.
In addition to your kick-ass personality, we think you may bring with you the following:
- 10+ years of working with admin tasks, coordination, secretary work, hereof at least 5 years as a PA or EA at CxO level
- A professional background from SMV, scale-ups, or corporate companies in fast-paced growth within tech, FMCG, consultancy, or similar
- Fluent in English and Danish
- Above-average presentation skills incl. understanding how to make a presentation targeted to the receiver while looking great in layout as well
Your new colleagues
You will report to Olivier and work closely together with the CxO and management team. As the EA, it is only natural that you have a global reach and interact with many departments and at all levels throughout Vivino. We also envision you working especially closely together with the People amp; Culture team, led by Signe.
Who are we?
TRUSTED BY MILLIONS TO DISCOVER AND BUY THE RIGHT WINE EVERY TIME
Vivino is the world's largest online wine marketplace and most downloaded wine app, powered by a community of millions. Vivino's unique wine shopping experience leverages community data to suggest personalized wine recommendations for each individual user. In addition to making wine discovery fun and effortless, Vivino is the best place for wine drinkers to buy wine. The Vivino app is available for download on Android and Apple devices.
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